Project Coordination - Communication Tools
Course ID: 260928 0101 1128Proj
Course Dates : 28/09/2026 Course Duration : 5 Studying Day/s Course Location: London, United Kingdom
Language: Bilingual
Course Category: Professional and CPD Training Programs
Course Subcategories:
Business Decision Making Change & Transformation Management Executive Communication & Influence Leadership & Management Development Project & Programme Management
Course Certified By: Projacs Academy & LondonUni - Executive Management Training
* Professional Training and CPD Programs
Leading to:
Executive Diploma Certificate
Leading to:
Executive Mini Masters Certificate
Leading to
Executive Masters Certificate
Certification Will Be Issued:
From London, United Kingdom
Course Fees:
VAT varies by course location and participant nationality.
Pay in Full Now
Introduction
This five-day course teaches practical communication practices and the tool skills needed for reliable project coordination. You will learn to set up shared workspaces, run focused meetings, and keep status information accurate. The curriculum targets common causes of delay and rework caused by unclear handoffs and fragmented information. Sessions use real project scenarios and hands-on exercises.
Objectives
1. Configure project workspaces and task boards to track assignments, dependencies, priorities, and deadlines.
2. Create and maintain a communication plan that defines channels, update cadence, audience, and escalation paths.
3. Run efficient meetings and written updates: set agendas, capture decisions and actions, and distribute concise status reports.
4. Use tool features (notifications, permissions, tags/labels, filters) to reduce questions and keep information discoverable.
5. Apply templates and handoff checklists to standardize messages, meeting notes, and status dashboards and reduce rework.
2. Create and maintain a communication plan that defines channels, update cadence, audience, and escalation paths.
3. Run efficient meetings and written updates: set agendas, capture decisions and actions, and distribute concise status reports.
4. Use tool features (notifications, permissions, tags/labels, filters) to reduce questions and keep information discoverable.
5. Apply templates and handoff checklists to standardize messages, meeting notes, and status dashboards and reduce rework.
Who Should Attend
Project coordinators
Assistant or junior project managers
PMO analysts and administrators
Business analysts responsible for requirements and stakeholder liaison
Functional or delivery team leads who coordinate cross-team work
Training Method
• Pre-assessment
• Live group instruction
• Use of real-world examples, case studies and exercises
• Interactive participation and discussion
• Power point presentation, LCD and flip chart
• Group activities and tests
• Post-assessment
If Applicable:
• Each participant receives a 7” Tablet containing a copy of the presentation, slides and handouts
Program Support
This program is supported by:
* Interactive discussions
* Role-play
* Case studies and highlight the techniques available to the participants.
Course Agenda
Daily Schedule (Monday to Friday)
- 09:00 AM – 10:30 AM Technical Session 1
- 10:30 AM – 12:00 PM Technical Session 2
- 12:00 PM – 01:00 PM Technical Session 3
- 01:00 PM – 02:00 PM Lunch Break (If Applicable)
- Participants are expected to engage in guided self-study, reading, or personal reflection on the day’s content. This contributes toward the CPD accreditation and deepens conceptual understanding.
- 02:00 PM – 04:00 PM Self-Study & Reflection
Please Note:
- All training sessions are conducted from Monday to Friday, following the standard working week observed in the United Kingdom and European Union. Saturday and Sunday are official weekends and are not counted as part of the course duration.
- Coffee and refreshments are available on a floating basis throughout the morning. Participants may help themselves at their convenience to ensure an uninterrupted learning experience Provided if applicable and subject to course delivery arrangements.
- Lunch Provided if applicable and subject to course delivery arrangements.
Week 1
Day 1
Project Communication Fundamentals
- Understanding the role of communication in project coordination
- Identifying causes of communication gaps and project delays
- Establishing effective communication practices
Project Collaboration Tools
- Understanding shared project workspaces
- Setting up project information structures
- Managing access and collaboration requirements
Task Management Systems
- Creating and managing project tasks
- Tracking assignments, priorities and deadlines
- Monitoring task progress and dependencies
Day 2
Communication Planning
- Developing project communication plans
- Defining communication channels and audiences
- Establishing update schedules and escalation paths
Project Status Reporting
- Preparing clear project status updates
- Reporting progress, risks and issues
- Supporting informed stakeholder decisions
Meeting Management
- Planning focused project meetings
- Creating effective agendas
- Capturing decisions and action items
Day 3
Project Information Management
- Organising project documents and information
- Improving information accessibility
- Maintaining accurate project records
Tool Features for Coordination
- Using notifications and alerts effectively
- Managing permissions and access levels
- Applying tags, labels and filters
Managing Project Handoffs
- Understanding the importance of clear handoffs
- Using checklists to standardise information transfer
- Reducing errors and rework
Day 4
Stakeholder Communication
- Managing communication with project stakeholders
- Adapting messages for different audiences
- Improving stakeholder engagement
Project Coordination Templates
- Creating standard communication templates
- Developing meeting note formats
- Building consistent reporting structures
Managing Communication Challenges
- Addressing unclear information flows
- Resolving communication issues
- Improving coordination between teams
Day 5
Project Communication Improvement
- Reviewing communication effectiveness
- Identifying opportunities for improvement
- Strengthening coordination practices
Building Reliable Coordination Systems
- Establishing repeatable communication routines
- Improving project information visibility
- Supporting consistent project delivery
Review and Action Planning
- Reviewing project coordination communication tools and frameworks
- Preparing a personal implementation or development plan
- Course review, feedback and implementation planning
